KPSD Board Meeting Minutes December 9, 2019

KPSD-boardminutes

Written by Laura Dallas

December 9, 2019

BOARD MEETING was called to order at 6:03 p.m. by Board Chairman Jim Osman.  Other Board members present were Eric Paull, Larry Ellis, Bob Thurston and Cliff Sires.  Employees present were Tanner Weisgram, Cody McGuire, Eric Hanson, Esteban Torres, Colleen Johnson and Laura Dallas. Present from the public was Jeff Merkley, Josh Comstock, F. Blake Ambridge and Phil McNearney.

INDIVIDUALS TO ADDRESS THE BOARD:

6:15 p.m.          Brett Converse, JUB
6:30 p.m.          Forest Blake Ambridge, 177 Nancy Road
6:45 p.m.          Phil McNearney, McNearney Sewer Main Extension

ADDITIONS TO AGENDA: Less than 48 hours.

6:05 p.m.          Josh Comstock, Peace Harbor Web Design 

Minutes:  Minutes from November were approved as submitted.
Financial Statements:  Financials were approved as submitted. A budget item was reviewed – the Vactor Truck had to have some maintenance performed on it. 
Maintenance Report:  Maintenance Report was approved as submitted. The harvesting of the willows at the Land Application Site is a yearly process.  The District will be paid for the willows.  Tanner met with the group developing the Lutzke Street Property regarding capacities and options for placement of a Sewer Main Extension.

OLD BUSINESS:

  1. NPDES review: Brett updated the Board regarding the NPDES. The limnologist is in the process of summarizing the lake study from the summer and will be submitting it soon.  As far as transitioning to a mechanical plant, the pricing in the 2007 Master Plan is still good and should be considered when considering rate changes.  After the new Master Plan is developed a third party will need to be hired for a full rate study.  The new permit gives the District 10 years to reach full compliance.  After 5 years, the District will need to make a final decision as to the direction it will be moving and submit a plan of action.
  2. Rules & Regulations changes: The Board reviewed the updated Rules and Regulations.  Some changes were noted.  Discussed verbiage of Residential RV vs RV Park. Will update again and present to legal.
  3. District Christmas Luncheon will be held on December 20th. Please RSVP by December 19th.
  4. Auditors will be in office on the 17th and 18th of December. Report may be ready by the January meeting.  This year the Board would like to review the report and then have access to address the auditors if they have any questions.  No reason to have formal presentation. Colleen will verify with the auditors whether the formal presentation is required or not.

NEW BUSINESS:

  1. Bob moved to add Josh Comstock of Peace Harbor Web Design to tonight’s agenda. Eric seconded the motion.  All in favor.  Josh presented the Board with his proposal for a District Website.  After discussion and questions by the Board, Bob moved to accept the proposal and move forward with creating the Website.  Larry seconded the motion.  All in favor.
  2. Forest Ambridge addressed the Board regarding the addition of a Mudroom/Shop connection. Forest just purchased the property at 177 Nancy Road, Sandpoint.  The existing shop on the property is plumbed for a bathroom, although it does not have the fixtures yet. He also asked for a recreational toilet to be installed down by the lake.  Bob moved to accept the request.  Larry seconded the motion.  All in favor.  New request paperwork will need to be completed and presented at the next meeting to include the recreational connection.
  3. Phil McNearney addressed the Board asking for an early release of his deposit on his sewer main extension so that he can use it to purchase the additional NUFF that is needed. Deposit release is usually after one year of operation and the assumption of the line by the District.  Colleen and Tanner will need to review the administrative aspect.  Bob moved to agree to early release after administrative items are reviewed and verified and a written warranty by the contractor is in place for the one-year period.  Larry seconded the motion.  All in favor.
  4. Colleen and Tanner informed the Board of the situation regarding the property at 202 E. Second Street. The owner was notified by letter as well as on his latest building permit that the sewer lateral and tap needed to be replaced.  Owner apparently did some of the work himself; however, now will not allow KPSD to review the repairs and confirm that they were completed.  He has cut-off all communication with the District. Heather Scott (Idaho State Representative) called the District to inquire what the situation was, as she received a call from the property owner.  Tanner left a message for Ms. Scott to call him; however, he did not hear back. The District will communicate with the City of Kootenai regarding the building permit as the District did place requirements of the lateral and tap replacement on the permit. If necessary, the District could fix the tap within the right of way.  No action was taken at this time.

 

APPLICATIONS and UPDATES:    The following were accepted: 

  1. Single-Family Residence Sewer Service Request, Whiskey Jack Phase V, Block 1, Lot 1, Mort Const
  2. Single-Family Residence Sewer Service Request, Whiskey Jack Phase V, Block 1, Lot 3, Mort Const
  3. Single-Family Residence Sewer Service Request, Whiskey Jack Phase V, Block 1, Lot 5, Mort Const
  4. Single-Family Residence Sewer Service Request, Whiskey Jack Phase V, Block 1, Lot 6, Mort Const
  5. Single-Family Residence Sewer Service Request, Whiskey Jack Phase V, Block 1, Lot 7, Mort Const
  6. Commercial-Industrial Sewer Service Request, 300 McNearney Road, Phil McNearney
  7. Residential Shop-Mudroom application, 177 Nancy Road, Forest Blake Ambridge. Application will be modified to include additional recreational lakeside toilet and presented at the next meeting for signatures.

Larry moved to enter into Executive Session at 7:16.  Bob seconded the motion.
Roll Call:  Eric – yes, Bob – yes, Jim – yes, Larry – yes, Cliff – yes.

EXECUTIVE SESSION §72-206 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student

Motion to come out of Executive Session at 7:53 by Bob.  Eric Seconded the motion.
Roll Call:  Eric – yes, Bob – yes, Jim – yes, Larry – yes, Cliff – yes.

Decision to adjust employee wages and issue year-end bonuses.

Motion to accept decision was made by Bob and seconded by Eric.  All in favor.

Motion to adjourn meeting was made by Cliff and seconded by Larry.  All in favor.

Adjourned at 7:53 p.m.

Signed: Laura Dallas, Clerk

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