Meeting was called to order at 6:00 p.m. by Acting Board Chairman Bob Thurston.  Other Board members present were Larry Ellis and Cliff Sires.  Employees present were Tanner Weisgram, Cody Evans, Eric Hanson, Colleen Johnson, Mark Caldwell and Laura Dallas. Public present were Brett Converse, Ron Ayers, Pat Eberlin and Mark Johnson.

INDIVIDUALS TO ADDRESS THE BOARD:

6:15 p.m.  Brett Converse, JUB
6:30 p.m.  Tim Thurston, 559 Whiskey Jack Road (Cancelled)
6:45 p.m.  Ron Ayers, Recreational RV
7:00 p.m.  Pamela Hittle

ADDITIONS TO AGENDA: Less than 48 hours. 

Minutes:  Minutes from February under Old Business #1 was corrected to read Field Service Plan from Field Sample Plan.
Financial Statements:  Financials were approved.  Colleen informed the Board the statements went out later than usual so payments will start showing in March instead of February.
Maintenance Report:  Maintenance report was approved as submitted.   Operations has completed seals on 46 of the 320 District Manholes.
IT Report:  IT report was approved as submitted.

OLD BUSINESS:

1. NPDES review: Brett addressed the Board with updates since the last meeting.  The QAPP has been submitted.  The Field Service Plan is with DEQ for review and we will start sampling this month.  Next meeting with DEQ needs to be scheduled. 
2. Ron Ayers, Recreational RV addressed the Board. He is asking for a decision on his December 12^th  He has engaged an engineering firm and is looking into going with individual meters for his RV spaces for monitoring the water usage.  He is also looking at separating his washers and showers to a separate water meter.  The decision was made to table the matter until the full Board was present to address the matter.  The District will schedule a Special Meeting to address this matter again as soon as possible.
3. Hearthstone Village still needs to purchase additional NUFFs.  Even after the Leak Adjustment their ERs are still over.  Colleen will calculate what are needed and follow-up at April meeting.
4. Lew Patrick has completed the requirements necessary for the Sewer Main Extension on Hawthorne. Motion to accept the SME was made by Larry, Cliff seconded. Motion to continue with the construction of the SME was made by Cliff and seconded by Larry.

 

NEW BUSINESS:

1. Tim Thurston of 599 Whiskey Jack to address the Board. This item was postponed prior to the meeting due to not having a quorum for action on his agenda item.  (Bob Thurston would have to be recused from this agenda item.)

 

APPLICATIONS and UPDATES:    The following were accepted:

1. 117 Brittany Loop, Rescinding Restrictions on lateral depth to be recorded with County
2. 424 Seven Sisters, Shop/Mudroom Agreement to be recorded with County

EXECUTIVE SESSION §72-206 (b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student.

Motion to move into Executive Session was made by Larry and seconded by Cliff at 6:32 p.m.
Roll Call:  Bob – Yes,  Larry – Yes,  Cliff – Yes

Pamela Hittle along with three other individuals were present to address the Board regarding a complaint against an employee.
The Board addressed an item requested by an employee.

Motion to come out of  Executive Session was made by Cliff and seconded by Larry at 7:25 p.m.
Roll Call:  Bob – Yes,  Larry – Yes,  Cliff – Yes

No action or decision was taken in regard to complaint.
Decision was made to grant an employee a payout of their vacation and flex time as per their request.

Motion to adjourn was made by Cliff and seconded by Larry.  All in favor.

Meeting adjourned  at 7:27 p.m.

Signed: Laura Dallas, Clerk

Download PDF