KPSD Board Meeting Minutes May 11, 2020 (Draft Copy)

KPSD-boardminutes

Written by Laura Dallas

May 11, 2020

BOARD MEETING was called to order at 6:00 p.m. by Board Chairman Jim Osman.  Other Board members present were Eric Paull, Bob Thurston, Larry Ellis and Cliff Sires. Employees present were Tanner Weisgram, Colleen Johnson, Cody Evans and Laura Dallas. Present from the public was Brett Converse from JUB via Zoom.

INDIVIDUALS TO ADDRESS THE BOARD:

6:15 p.m.          Brett Converse, JUB (via Zoom Conference)           

ADDITIONS TO AGENDA: Less than 48 hours. 

Minutes:  Minutes from April were approved as submitted.
Financial Statements:  Financials were approved as submitted.
Maintenance Report:  Maintenance Report was approved as submitted. Board member asked about the planting of poplars at the Land Application Site.  The planting is part of the spring maintenance at the site.

OLD BUSINESS:

  1. NPDES review: Due to the COVID-19 situation, meetings that would involve the Cities of Ponderay and Kootenai have not been held as planned. Brett discussed with the Board the option to request an extension with DEQ for the final 2020 Wastewater Treatment Facilities Plan.  The plan was to be due the end of June.  Brett suggested extending the due date to August which would align it with the August deadline.  This would allow the District time to schedule meetings and an informational Open House with the public.  Brett has had conversations with DEQ regarding a possible extension and was informed that other Districts are in the same situation due to isolation and DEQ seemed open to an extension.  The District will be sending a letter for the request of an extension.
  2. The new version of the Rules and Regulations was reviewed. Jim Osman discussed changing Exhibit A to be for the description of charges without dollar amounts and making a Schedule of Fees for the Exhibit with dollar amounts. Throughout the R&Rs all fees should refer to the Schedule of Fees. Rules and Regulations were accepted contingent upon this change.

 

Motion to dispense with the reading of Resolution 06-2020 “Approval of a revised version of Rules and Regulations and Main Extension Policies and Procedures for the Kootenai-Ponderay Sewer District” was made by Bob and seconded by Eric P.

Roll Call:   Eric P. – yes, Bob – yes, Jim – yes, Larry – yes, Cliff – yes

Motion to approve Resolution 06-2020 “Approval of a revised version of Rules and Regulations and Main Extension Policies and Procedures for the Kootenai-Ponderay Sewer District” (contingent upon the addition of a schedule of fees as discussed) was made by Bob and seconded by Eric P.

Roll Call:   Eric P. – yes, Bob – yes, Jim – yes, Larry – yes, Cliff – yes

  1. The Office and Operations will go back to normal operating hours; however, will continue social distancing policies. The Office is allowing only one person in the office at a time and will continue with sanitizing surfaces in between visitors. 

 

NEW BUSINESS:

  1. Motion to dispense with the reading of Resolution 05-2020 “Authorization to Destroy Surplus Computers” was made by Bob and seconded by Eric P.

Roll Call:   Eric P. – yes, Bob – yes, Jim – yes, Larry – yes, Cliff – yes

Motion to approve Resolution 05-2020 “Authorization to Destroy Surplus Computers” was made by Bob and seconded by Eric P.

Roll Call:   Eric P. – yes, Bob – yes, Jim – yes, Larry – yes, Cliff – yes

  1. Due to the COVID-19 Requirements and the District live stream meeting not working properly, to maintain Open Meeting requirements the District is ratifying all action items from the April meeting.

NPDES Permit & Master Plan – Action to hold meetings and Open House

KPSD Rules & Regulations – Action to make a few additional changes

Resolution 04-2020 to Destroy Old Cell Phones was accepted

Single-Family Residential Connection Request was approved

Ratification moved by Cliff and Seconded by Larry.  All in favor.

  1. The District Business Office has been researching some new software available specifically for utility companies to replace the outdated databases that they have been using. Two quotes have been received to date and a third company will be supplying the District with a demonstration and quote.  The new software will meet the District’s needs replacing several separate database systems that are currently in use.  Budget was discussed for the initial expense of the software. One software company is offering a promotional rate for a limited time.  Colleen will clarify the end date of the promotion so that a decision can be made at the June meeting.  Table until June meeting after third presentation and quote is received. 

 

APPLICATIONS and UPDATES: (ACTION) – ALL APPROVED

  1. Single-Family Residential Connection Request, 136 Crooked Ear Drive, Peterson Construction
  2. Single-Family Residential Connection Request, 182 Crooked Ear Drive, Peterson Construction
  3. Single-Family Residential Connection Request, 109 Sprague Street, Bartolucci Trust
  4. Single-Family Residential Connection Request, 204 Humbird Street, Leroy Bouse
  5. Single-Family Residential Connection Request, “0” Sixth Street, Lawson Tate
  6. Single-Family Residential Connection Request, “0” Ponder Point Lane, Nathan Rodland
  7. Single-Family Residential Connection Request, NNA Sixth Street, Lawson Tate
  8. Commercial-Industrial Connection Request, 476844 Hwy 95N, P1FCU, Credit Union

 

EXECUTIVE SESSION §72-206 (d)  To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code.                                                                                                    

 Jim called an Executive Session to Order at 6:47pm. 

Motion to go into Executive Session at 6:47pm was made by Eric P. and seconded by Bob.

Roll Call:   Eric P. – yes, Bob – yes, Jim – yes, Larry – yes, Cliff – yes

Motion to come out of Executive Session at 7:13pm was made by Bob and seconded by Cliff.

Roll Call:   Eric P. – yes, Bob – yes, Jim – yes, Larry – yes, Cliff – yes

Decision was made to approve an employee request for vacation payout time.

            Motion to accept decision by Bob and Seconded by Cliff.  All in favor.

Motion to adjourn meeting by Cliff and seconded by Larry.  All in favor.

Meeting adjourned at 7:14pm. 

Signed: Laura Dallas, Clerk

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