BOARD MEETING was called to order at 6:00 p.m. by Board Chairman Jim Osman. Other Board members present were Daniel Hanson, Larry Ellis and Eric Paull. Robert Thurston (joined by phone). The employees present were Colleen Johnson, Carter Johnson, Beate Pryor, Eric Hanson and Tanner Weisgram. Brett Converse from J-U-B Engineering was present.

From the public: Chris Barrett (103 & 101 Sprague), Dave Sleyster – Energy Electric, Drew Dittman – Lake City Engineering, Cliff Mort – Big Creek Land Co 

INDIVIDUALS TO ADDRESS THE BOARD:

• Brett Converse – JUB Engineering
• Chris Barrett (101-103 Sprague)
• Dave Sleyster (Energy Electric)
• Drew Ditman and Cliff Mort for Whiskey Jack Estates            

Minutes: No Minutes to approve this month. To be available next meeting.

Financial Statements: Financial statements were signed and acknowledged by the Board.

Maintenance Report: Tanner Weisgram reported that Operations and Maintenance completed and submitted the Daily Monitoring Report (DMR) and end-of-month treatment log paperwork, while handling 95 locates, 3 emergency locates, and 13 property assessments for title/realtor purposes. The facility processed 6,768,912 gallons of influent, discharged none, land-applied 2,727,800 gallons, and recorded 0.50 inches of rainfall in August. Maintenance activities included exercising generators, cleaning aerators, maintaining vehicles and grounds, and addressing issues found during lateral assessments via Sewer Evaluation Forms (SEF), alongside updating the GIS database and completing contract work with the Vactor truck. Ongoing projects involve fixing laterals for the Railroad Ave. Road project, addressing infiltration and inflow (I&I), replacing a failed float at a lift station, and completing inspections and updates for the Schweitzer apartments and McNearney Road paving project, with jetting and video work performed in the collection system.

Operations and Maintenance provided the Board with a power point presentation of some of the lateral repairs completed this year. Eric Hanson provided the presentation with before and after pictures of the laterals which had been in need of repair.

OLD BUSINESS:

1. Plant upgrades – Brett Converse from JUB Engineering stated that the Bids were due by November 7^th at 1pm. There is a Q and A sheet with the procurement documents.
2. Golf Course Updates – Will-Serve Response Request this will be tabled until next month.
3. Whiskey Jack Estates- current Sewer Main Extension and will serve. Mort Construction seeking a Will-serve letter. The required utility easement for the sewer main is not on the recorded plat. Board approved conditional upon the easements and a more specific pictorial of the area for which the District is providing the will-serve. Specific to the area with a Sewer Main Extension Agreement and the area which currently has no Sewer Main Extension Agreement with the District.
4. Providence Subdivision – Did not attend. Tanner was able to contact them and let them know that the approval to connect to the Sewer Main Extension goes through Operations and Maintenance and does not require Board approval. 

NEW BUSINESS:

1. 101 & 103 Sprague (105 Sprague was an already existing separate lot): Chris Barrett representing. Chris explained he was told he already had 2 laterals. It was explained the lots were Consolidated with the District and need to be unconsolidated and he must buy a New User Facility Fee for the second lot. Colleen will get the necessary paperwork started so it can be completed and signed at a later meeting.
2. Energy Electric: Dave Sleyster, Past years invoicing and billing agreement. Dave brought in updated invoices to the meeting which had not been reviewed for accuracy. Motion to move this to next meeting to confirm with Colleen and Tanner that the invoices are correct. Eric moved to table this until next meeting Daniel 2^nd the motion. All in favor. Motion passes.
3. Deconsolidation Request 264 Ash St. – Panhandle investments Board approved the deconsolidation. Motion by Daniel, 2^nd by Eric, all in favor. Motion Passes.
4. Assignment of Capacity and Hook up 264 Ash St. Board Approved the need for 3 New User Facility Fees, one for each separated lot, with the existing Capacity and Hookup to be assigned to existing Lot 20. Panhandle Investments has already submitted a building permit for this lot. Motion to approve the Assignment of Capacity and Hookup by Daniel, 2^nd by Eric. All in favor. Motion passes.
5. Assignment of Capacity and Hook Up Lot 2 Carter’s Cove. Parcel was split but property owner had not yet assigned the NUFFs which had been purchased for the original lot. Lot 2 now has separate ownership and needs to have one NUFF assigned. Motion to approve the Assignment by Daniel. 2^nd by Larry. All in favor. Motion passes.
6. Contract – Collection Agency Review Motion to turn over to collections. This is regarding billing accounts which are not associated with properties within the District but for vendors and other contractors who are behind on their account. Discussion over the cost of using a Collection Agency. No additional methods available when it is contract work and not property owners which can then be turned over to the tax rolls for non-payment. Motion to approve the Collection Agency contract by Daniel. Larry 2^nd  Motion passes.
7. Review of uncapped sewer line – 338 Cedar Ave. Property owner sent letter to District office wanting to reduce billing to vacant and stated had never had anything connected to it. Operations did an inspection and found there was a lateral which extended into the property. It had been improperly capped with duct tape and a pole had been put through the line. Operations completed a proper capping of the lateral to prevent additional I &I issues. Board approved billing the property owner a capping fee but not providing any credits further back as the line was allowing I & I and the property owner had not followed through proper procedures for the capping prior when notified. Motion by Eric 2^nd by Daniel. All in favor. Motion passes.
8. Review and approve an updated Public Records Request Form. Following a very broad public records request, Colleen worked with legal counsel to bring the District’s Public Records Request form into line with current statutes. Motion to approve the new form for use by Eric Daniel 2^nd All in favor. Motion passes.
9. Review and approval of Contractor Work Agreement. Board read the first draft. Board suggested changing the wording, “rates can change from time to time”. Colleen and Tanner to work with Brian and additional wording and present to Board at future meeting for final review.
10. Resolution to destroy temporary records. Motion to dispense with the reading of Resolution 06-2025 Authorization to Destroy Temporary Records. Daniel Motioned to Dispense with the Reading. Larry 2^nd.

Roll Call Vote: Jim: yes, Eric: yes, Bob: yes, Larry: yes Daniel; Yes Motion passes

Motion to Approve Resolution 06-2025 Authorization to Destroy Temporary Records

Daniel moved to approve Larry 2^nd.

Roll Call Vote: Eric: yes, Bob: yes, Jim: yes, Larry: yes, Daniel: Yes

Motion passes 

11. Planning responses-no planning responses at this time.

BOARD UPDATES AND ANNOUNCEMENTS (Non-Agenda Updates)

Introduction of the new Billing Clerk/Accounting Assistant, Carter Johnson. Reminded of the next Board meeting, Monday November 10, 2025 and the office will be closed on November 11, 2025 in honor of Veterans’ Day.  A date was chosen for the District Holiday Party as Thursday, December 18^th.  Reminders will be sent out. Office staff informed Board that the office would be open for Trick-or-treaters on Friday, October 31^st.

APPLICATIONS and UPDATES: (ACTION)

1. Rescinded Orders-completed MOA: 101 Hope Street (Walsh)
2. Single-Family Residence Connection Request – 375 Jasper Loop (Panhandle Investments)
3. Single – Family Residence Connection Request – 369 Jasper Look (Panhandle Investments)
4. Agreement for Repairs MOA: 37 Red Clover Drive (Brown/Clark) 

Board signed all applications

Larry  moved to adjourn the meeting.

Daniel seconded the motion.

All in favor

Meeting adjourned at 7:30 p.m.

Signed Beate Pryor  – Clerk